15 questions to consider when you're thinking about finding office premises

• 1

  How much will it cost, can you afford it?
  Renting an office is usually one of the biggest costs involved in running a business, so it’s important not to commit yourself to something you can’t afford long term.

• 2

  How long is the lease?
  Check the length of the lease before you sign up – you may wish to move premises sooner than you think to expand or change location.

• 3

  Are services such as maintenance included?
  It is good to know your monthly outgoings so that you can budget accurately and not have to face any unexpected bills. Once you get up and running, chances are that you will be busy – so having a serviced office with everything included could save you a few headaches, for example with organising cleaners.

• 4

  Is there plenty of parking?
  Parking is not just important for you, but also for your clients when they come to meetings and events.

• 5

  Can you easily move to a larger/smaller office in the same complex?
  Flexibility in the size of your office space can be invaluable during the first years of your new business.

• 6

  Are there plenty of meeting rooms?
  An impressive meeting room will create the correct impression when you meet with new and prospective clients.

• 7

  Is it easy to find?
  An office in an out-of-the-way location may be cheaper, but make sure that your clients can find you. If you are a bit out-of-the-way, make sure that you have clear instructions on how to find the office on your website or in the appointment confirmation email/letter that you send to the client.

• 8

  What impression does it give about your firm?
  First impressions count – a modern office with state-of-the-art facilities shows that you run a progressive business that embraces new ideas and technology. Conversely, an old building with period furnishings shows that you embrace traditions. It’s important to work out what you want your premises to say about your firm and then choose an appropriate office.

• 9

  Are there lots of other businesses in the same building?
  Other businesses provide some company for you and your staff, as well as a being a possible source of new business.

• 10

  Is it secure?
  Having the security of your office managed by someone else is one thing less for you to worry about.

• 11

  Is it air-conditioned?
  An air-conditioned office ensures that you can work to your full capacity, whatever the temperature outside. This summer has cemented the need for air conditioning for many people!

• 12

  Is it light and bright with plenty of windows?
  Working conditions impact your mood and energy levels, which in turn can make a big difference to your productivity.

• 13

  Will staff want to work there?
  Research shows that staff are happier and more productive when working in an attractive office space, while the opposite is true of a tired-looking environment.

• 14

  Are there shops and other amenities nearby?
  You and your staff will need somewhere to buy lunch or simply to go for a walk during the working day.

• 15

  Is there a railway station nearby?
  Remember that not everybody can or wants to drive to the office – so check that you are well-served by public transport.